Job Vacancy: Purchase Ledger Administrator

Our Ref: 1185539696
Location: Cardiff
Salary: £22,000

Working as part of a small office-based team the job involves working with the UK Finance team and Operation team, to proactively add-value to the accounts payable process.

Main Duties
  • Enter and process Supplier invoices and credit notes – reconciling to purchase requests.
  • Maintain and operate an efficient and effective purchase ledger system (Manual and SAGE)
  • Set up new supplier accounts and maintain existing account details within the purchase ledger.
  • Monthly reconciliation of supplier statements and proactively resolve discrepancies to conclusion.
  • Use initiative to suggest improvements in procurement/supplier arrangements.
  • Process business expense returns in a timely fashion (currently spreadsheet driven)
  • Processing and reviewing the purchase ledger payment run on a weekly basis ready for the BACS payment.
  • Communicate and liaise with all key Suppliers to ensure invoices are received in a timely manner with correct and meaningful information.
  • Control and Liaise with Operations department to ensure accuracy of job codes and nominal codes and approval by appropriate person.
  • Reconcile aged creditors to Sage nominal monthly.
  • Review Credit card usage and move to bank payment facilities.
  • Any other duties as requested by the Finance or Managing Director.

Key Projects
  • Introduce Purchase Orders in SAGE
  • Introduce an Expense system (currently excel spreadsheets)
  • Review all purchase ledger procedures and processes and drive improvements.
  • Review and ensure existing Supplier accounts are correctly setup on SAGE system
  • Understand and own the VAT treatment in supplier accounts.

Absolute requirement
Depth of knowledge and experience in accounts payable – Minimum 3 years’ experience.

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