Job Vacancy: Accounts Assistant

Our Ref: -196314274
Location: Caerphilly
Salary: £19k - £23k

Our manufacturing client with an excellent reputation are working with us exclusively to recruit an Accounts Assistant to join their successful team. Based in Caerphilly you will contribute to the overall success of the organization by effectively matching, processing and paying suppliers as well as preparing and analysing various financial tasks for the organisation.

  • Correctly match delivery notes, purchase orders and purchase invoices; accurately allocate GL and department codes; process invoices/credit notes to system in an accurate and timely manner to ensure cut off procedures are adhered to for month end accounts; scan documents to system.
  • Setting up new supplier accounts on system after appropriate checks have been performed and validated
  • Process employee expense claims, checking for accuracy, completeness and validity of claim, then process for payment once authorised
  • Reconcile all supplier statements, requesting copies where necessary and flagging/resolving any queries in a timely fashion
  • Maintain supplier payments list and flag up invoices due for payment in a timely manner, then process such payments once authorised
  • Accurately maintain the creditors ledger ensuring all payments are appropriately matched to invoices and all queries are resolved as quickly as possible
  • Accurately setting up new import loan applications to pay stock suppliers as instructed and attaching correct supporting documents
  • Reconciliation of all company bank accounts, credit cards and import loan accounts.  As required, banking any cheque payments received
  • Manage and reconcile the company payment accounts including posting receipts to the appropriate customer accounts to assist in maintaining the debtors ledger
  • Assisting in the calculation and preparation of customer rebates and raising the correct credit notes in a timely manner
  • Dealing with the Accounts email inbox routinely throughout the day and raising any concerns/issues as appropriate
  • Update internal reporting dashboards to allow transparency and shared information/results across the company
  • Maintain accurate departmental records ensuring compliance with internal and external financial accounting policies and procedures and support all auditing requirements
  • Identify and recommend cost savings and efficiencies where possible
  • Liaising with other departments as necessary to query and resolve issues whilst providing support where needed
  • Abide by policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
  • Document and maintain complete and accurate supporting information for all financial transactions

The Ideal Candidate

  • Ideally AAT qualified/part qualified but qualified by experience (QBE) also considered
  • Knowledge of generally accepted accounting principles and the proficiency in the use of computer programs for:
  • Accounting
  • Databases
  • Reporting – BI systems
  • Word
  • Excel
  • Outlook
  • Chrome
  • Integrity: To act with integrity and honesty at all times to ensure trustworthiness
  • Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organisation
  • Effective Communication: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques

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