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We are working exclusively witih our reputable client based in St Mellons,Cardiff who offer onsite parking, a pleasant
working environment and hybrid working.
Working closely with the Financial Controller this role offers responsibility and would suit someone who is a self-starter with
good Excel and interpersonal skills.
Main Duties
Maintain the Sales Ledger, balances and related rent, service charge, insurance and void elements of the Nominal
Ledger to ensure that customers and group companies are correctly billed through a system of regular tenant & property
updates, timely and accurate analysis of costs for billing, detailed square footage records and appropriate apportionments and
regular ledger coding checks.
Sales Ledger
Rent
- Liaise with the Property Director on the lease terms for rent and service charges plus any changes on lease renewals.
- Maintain the monthly rent/service charge journal and provide monthly/quarterly invoices to customers for a number of
group-related organisations, ensuring information changes are updated in the ledgers by regularly liaising with property staff.
- Liaise with staff & tenants on all rent related queries.
Credit Control
- Liaise with relevant accounts & property staff, ensuring sales ledger receipts are promptly & correctly allocated.
- Assist with rent arrears as & when required.
Recharges
- Using annual insurances apportionment between properties and void units from the Financial Controller, with support,
prepare the annual insurance invoicing schedule and invoice the costs back out to tenants. Any other ad hoc recharge
billing as required.
Service Charges
- Raise relevant quarterly/monthly Service Charge invoices to tenants to which a Service Charge applies for correct periods
ensuring all new tenancies & ending tenancies are invoiced correctly.
- Ensure any void service charges are also accounted for correctly.
- Liaise with staff & tenants on all service charge related queries.
Purchase Ledger
- Input all service charge invoices on Purchase Ledger ensuring only approved invoices are paid and queried invoices are
maintained On hold.
- Follow up queried invoices with the relevant supplier or team member.
- Ensure all service charges, recharges and any items found subsequently not to be service chargeable, are correctly coded.
- Provide cover for Purchase Ledger as required.
Service Charges records maintenance & Annual Budget
- Update the Service Charge spreadsheet costs analysis quarterly.
- Agree service charge costs annually, meeting regularly with property staff and Director plus Financial Controller to agree
costs and analyses and set the budget for the coming year.
- Compile Service Charge reports per property.
- Check all ledger coding is correct.
- Create new year Service Charge budget and apportionment per property and send out to each service chargeable tenant
annually.
Other
- Access On-Line Banking and action as required.
- Update & maintain customer contact details on Sage.
- Deal with ad hoc enquiries on rents/service charges/bank/voids/tenancies.
- Attend weekly Letting Summary meetings.
- Extensive use of Excel to provide regular detailed analyses and to problem solve.
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