Job Vacancy: Purchase Ledger Clerk

Our Ref: 956483042
Location: Cardiff
Salary: 20k

Our client, a successful company located in Cardiff, are seeking a Purchase Ledger Clerk to join their Finance Department. Reporting to the Finance Manager, the Purchase Ledger Clerk will be responsible for providing a professional and timely accounting service in relation to payment of invoices and expenses through the Purchase Ledger and to support the finance team as required.

Main Duties:
  • Maintain good internal control of the Purchase Ledger by ensuring that purchase orders are raised and signed by the appropriate authority, purchase orders are attached to invoices for payment and invoices are signed.
  • Ensure the accuracy of the Purchase Ledger by coding and posting supplier invoices and reconciling supplier statements.
  • Ensure suppliers are paid in accordance with company agreed terms and conditions, or in accordance with best practice.
  • Accurately log supplier invoice queries and liaise with colleagues to confirm timely resolution.
  • Accurately maintain the Sub-Contract Ledger by coding and processing sub-contract invoices using HMRC CIS rules and ensure subcontractor payments meet HMRC rules.
  • Produce company CIS return correctly and to deadline.
  • Ensure that subcontractor insurances and documentation are correct and current by liaising with the Health and Safety Manager, logging all details.
  • Accurately process employee expense claims in line with HMRC rules.
  • Support business operations by processing ad hoc payments from time to time.
  • Provide information and liaise with company auditors as required from time to time.
  • Undertake other finance duties in support of the Finance Manager that may be required from time to time.

  • Provide excellent customer service to internal and external customers alike.
  • Practice good housekeeping at all times in accordance with company health and safety requirements.
  • Carry out tasks in a timely manner to ensure that deadlines are met.
  • Reflect company core values of safety, transparency, respect and involvement, sustainability and collaboration in all aspects of the role both internally and externally.

  • Invoices processed and accurately recorded within 5 working days of receipt.
  • 100% accuracy and timeliness of CIS returns.
  • Expenses accurately processed within 10 working days.

Person Specification:
Essential -
  • Computerised accounting purchase-ledger experience.
  • Good understanding of Microsoft Office or equivalent packages.
  • Excellent attention to detail.
  • Ability to work to deadlines and prioritise own workload.
  • A strong customer service focus, and the ability to build effective working relationships with colleagues and suppliers.
Desirable -
  • Experience of working in a fast paced, quality focused environment.
  • Studying towards an accountancy qualification

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