Job Vacancy: Purchase Ledger

Our Ref: -603097885
Location: Nantgarw
Salary: Negotiable

Our Client based in Nantgarw is currently recruiting for a Purchase Ledger to join their Finance and Operations team.

Working as part of a small office based team the job involves working with the UK Finance team and Operation team, to proactively add-value to the accounts payable process. The business has now grown to a sufficient size to recruit an individual to own, focus and develop the accounts payable process. Currently, circa 1000 suppliers, expenditure is circa £3m. The business has ambitious growth plans, which could double the expenditure over the next 5 years. This will also result in an opportunity to drive controls/efficiencies in the accounts payable processes, which in turn will directly benefit the business.

Main Duties:
  • Enter and process Supplier invoices and credit notes – reconciling to purchase requests.
  • Maintain and operate an efficient and effective purchase ledger system (Manual and SAGE200).
  • Set up new supplier accounts and maintain existing account details within the purchase ledger.
  • Monthly reconciliation of supplier statements and proactively resolve discrepancies to conclusion.
  • Use initiative to suggest improvements in procurement/supplier arrangements.
  • Process business expense returns in a timely fashion (currently spreadsheet driven)
  • Processing and reviewing the purchase ledger payment run on a weekly basis ready for the BACS payment.
  • Communicate and liaise with all key Suppliers to ensure invoices are received in a timely manner with correct and meaningful information useful for Astutis finance department.
  • Control and Liaise with Operations department to ensure accuracy of job codes and nominal codes and approval by appropriate person.
  • Reconcile aged creditors to Sage nominal on a monthly basis.
  • Review Credit card usage and move to bank payment facilities.
  • Any other duties as requested by the Finance or Managing Director.

Key Projects
  • Introduce Purchase Orders in SAGE200
  • Introduce an Expense system (currently excel spreadsheets)
  • Review all purchase ledger procedures and processes and drive improvements.
  • Review and ensure existing Supplier accounts are correctly setup on SAGE system
  • Understand and own the VAT treatment in supplier accounts.

Person Specification:
Absolute Requirements:
  • Depth of knowledge and experience in accounts payable – Minimum 3 years’ experience.

Essential Qualities and Skills:
  • Proactive nature and use of initiative
  • Attention to detail and a drive to increase standards of information
  • A good knowledge of Microsoft Excel
  • Good communication and listening skills
  • Able to respond effectively to changing priorities
  • Ability to work under pressure and meet targets and deadlines

Desirable Qualities and Skills:
  • Experience of Sage 200
  • Experience of working with complex supplier accounts
  • Experience of working with EU VAT

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