Job Vacancy: Accounts Payable Payments Supervisor

Our Ref: -1074735973
Location: Caerphilly
Salary: £30k to £35k+ bonus

Accounts Payable Payments Team Leader

  •        To supervise, coordinate, motivate and manage the performance of the Accounts Payable Payments Team who make payments for multiple Businesses within the group.
  • To ensure that the service provided is of the highest quality in line with best practice, meeting agreed Customer targets and operational deadlines
  • To provide SME Subject Matter Expert advice and practical support to Colleagues and Customers alike
  • To achieve timely resolution of complex and/or escalation of customer and supplier queries
  • of Responsibility        

Key Accountabilities

  • Ensure payments are made as per the agreed payment timetable.
  • Ensure all payment runs are correctly validated and approved before being upload and transmitted.
  • During Half and Full Year Cash Restrictions, ensure on approved payment payments are made.
  • Production of Payment KPI’s
  • Ensure enquiries coming into the Team are dealt with in a timely and professional manner. Monitor the Team's email accounts and resolve as necessary.
  • Provide advice, guidance and training to internal Customers on policies, practices and procedures to ensure consistency and best practise
  • Focal point for Internal Audit (own Team) ensuring agreed audit recommendations are implemented / provide information as required by External Audit
  • Proactively assist the Management Team to achieve team targets and objectives and help promote continuous improvement in people, process and systems
  • To provide day to day supervision of the Accounts Payable Payments Team and as necessary prioritise, allocate and monitor work load
  • To supervise 3 direct reports, this includes ensuring that the Team's development and training needs are addressed and monitoring performance through regular team meetings, 1-2-1 and performance reviews
  • To maintain sickness and holiday records, resolving any queries or actions that may arise this will require reference to current HR policies
  • As and when directed by Manager assist in the recruitment and interviewing of new staff
  • To provide operational cover for other Accounts Payable teams, utilising appropriately trained staff
  • To assist in the change management of process and system projects that will impact the Team and where necessary re-defining roles and responsibilities and amending process maps and procedures

Candidate Experience:

  • Formal accounting qualification or equivalent (desirable)
  • Sound educational background - GCSE level or equivalent at grade A-C including Maths and English (essential)  
  • Excellent system experience
  • SAP (essential)
  • QAD (desirable)
  • Navision (desirable)
  • Experience of making payments via Supply Chain Finance
  • Experience of team supervision (essential)
  • Validation and transmission of BACS and CHAPS payments (essential)
  • Working with Internal Customers and managing defined Service Level Agreements (essential)

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